Outlook 2016 doesn’t fully synchronize your Exchange mailbox

Recently I reinstalled Windows 10 on my computer and on top of Windows, I installed Microsoft Office 2016.

When I setup my email on Outlook 2016, I noticed that only part of my emails which is on my Exchange mailbox had synchronized with my Outlook. This was not the case before where all my mails use to synch and due to this the search operations especially on older emails were a bit slow.

After some research I found out its due to the fact that Outlook has a behavior where it limits the emails to be synched considering the hard disk space when you are setting up a cached Exchange mode mailbox.

In order to increase this;

Open Outlook => File => drop down Account settings => select Account settings => Under email select the email account and click on change.


Move the slider according to the timeline you require and click next and finish.


Once done, your emails will start to synch and download.

Installing Exchange Server 2013 Step by Step

The following is the step by step guide on how to install Microsoft Exchange Server 2013 RTM.

The environment:

  • Windows Server 2012 Active Directory with Windows Server 2012 Forest and Domain functional level
  • Windows Server 2012 member server which is to be installed with Exchange Server 2013

Installation Steps

On the member server install the Remote Server Administration Tools using PowerShell

Install-WindowsFeature RSAT-ADDS

Install the Exchange Server 2013 Prerequisites (run the below command using PowerShell)

Install-WindowsFeature AS-HTTP-Activation, Desktop-Experience, NET-Framework-45-Features, RPC-over-HTTP-proxy, RSAT-Clustering, RSAT-Clustering-CmdInterface, Web-Mgmt-Console, WAS-Process-Model, Web-Asp-Net45, Web-Basic-Auth, Web-Client-Auth, Web-Digest-Auth, Web-Dir-Browsing, Web-Dyn-Compression, Web-Http-Errors, Web-Http-Logging, Web-Http-Redirect, Web-Http-Tracing, Web-ISAPI-Ext, Web-ISAPI-Filter, Web-Lgcy-Mgmt-Console, Web-Metabase, Web-Mgmt-Console, Web-Mgmt-Service, Web-Net-Ext45, Web-Request-Monitor, Web-Server, Web-Stat-Compression, Web-Static-Content, Web-Windows-Auth, Web-WMI, Windows-Identity-Foundation

Upon running the above command Restart your server

Apart from the above, you would have to install the below

Now the prerequisites installation is done and we can move on to installing Exchange Server 2013

Prepare Schema and AD

Prepare the Active Directory Schema to install Exchange Server 2013 (basically this will extend the schema). You will have to insert the Exchange Server 2013 RTM DVD (Media Kit)

— Assumption, DVD ROM drive letter is D:\ and Exchange Server Installation Setup path is D:\Setup.exe —

  • Open PowerShell or CMD in admin mode

D:\Setup.exe /PrepareSchema /IAcceptExchangeServerLicenseTerms


D:\Setup.exe /PS /IAcceptExchangeServerLicenseTerms


  • Now that the Schema is being prepared, we will have to move on to the next step and prepare the Active Directory Topolgy.

Before you run this command you should have your Exchange Server 2013 Organization name

D:\Setup.exe /PrepareAD /OrganizationName:<name> /IAcceptExchangeServerLicenseTerms


D:\Setup.exe /PAD /OrganizationName:<name> /IAcceptExchangeServerLicenseTerms


Now that the Schema and the AD are prepared,

Run the Exchange Server Setup from the DVD (Run as Administrator)


It will request to check for updates, select Connect to the internet and check for updates and click next


necessary updates will be downloaded , in my case there was no updates


Files are being copied to install Exchange Server 2013


Initializing the Exchange Server 2013 Setup


Gives and Introduction to the Exchange Server 2013, upon reading click next


Accept the License Agreement (you are supposed to read this) and click next


I will have left the default setting of selecting the “Use Recommended Settings” option and click next


The Server roles that are to be installed select and click next. Notice that Exchange Server 2013 does not contain all the server roles that were introduced in Exchange 2007 and 2010. It has been reduced to 2 now (to read more click here)


The path of the installation and the required space for the installation. click next upon making the changes


Malware Protection Settings – I am leaving it on – default setting and click next


Readiness check – whether your server is ready for Exchange 2013, click install once done


Installation begins and it has 14 steps. It will take some time


Setup completion, read and click finish.


Exchange Server 2013 program shortcuts on Windows Server 2012. Note that the Exchange Management Console (EMC) is no where to be seen. This is because the traditional EMC is being moved to a web interface



Log in page for the Web Based Exchange Admin center (Equivalent to EMC). login using your admin credentials


The admin center interface.


Microsoft Exchange Error

Today I installed and configured Microsoft Exchange Server 2007 (without SP1) on a virtual environment (used Microsoft Virtual PC). I had my Domain controller which was a Windows Server 2003 R2 on a seperate virtual pc and Exchange server on a different member server virtual pc.

The connectivity between the servers were perfect, and both servers weere communicatiing without a problem. My test environment includes five Dell laptops which are installed with Windows Vista and Office 2007. 

Although this was not my first time installing Exchange (infact done this countless times) i got this error message for the first time. The error

“Cannot open your default email folders. You must connect to Microsoft Exchange with the current profile before you can synchronize your folders with your offline folder file” 

occured when i was configuring the mailboxes for the client computers (Office Outlook 2007). It’s wiered as this is the firt time that i have recieved this error and i tried removiing the Outlook profile from the client computer, but didnt help.

As the next step I installed Exchange Service Pack 1 and restarted the server and “TADAAAA” it started to work on all the client Pc’s.